Satisfactory Academic Progress (SAP) Policy

The Satisfactory Academic Progress policy applies to all students enrolled in all programs offered at Midwestern Career College. All periods of a student’s enrollment in the program of study, including those in which financial aid was not received, are used in determining Satisfactory Academic Progress.

Evaluation Points

For the purpose of determining overall satisfactory academic progress, Midwestern Career College programs are divided into evaluation periods. Evaluation period is the period between two evaluation points.

SAP is evaluated at the end of each payment period, which is equal to an academic term.
Satisfactory Academic Progress is measured by:

  1. A student’s cumulative grade point average (CGPA) – a qualitative component
  2. A student’s pace of completion (progress toward the completion of their program, completion rate) – a quantitative component

To be considered as making satisfactory academic progress, a student must achieve minimum requirements for both CGPA and pace of completion at each evaluation point according to the minimum requirements listed below:

  • At the end of the 1st term: CGPA = 1.5 and Completion rate = 50%
  • All consecutive terms: CGPA = 2.00 and Completion rate = 66.67%

SAP Evaluation Procedures

The following actions will occur at each SAP evaluation point:

  1. Each student’s CGPA is reviewed to determine if the student is meeting the minimum SAP standard
  2. Each student’s pace of completion is reviewed to determine if the student is meeting the minimum SAP standard

SAP Warning

Students who are not meeting SAP for the first time will be placed on SAP Warning status until the end of the evaluation period. Students on SAP Warning who are receiving financial aid may continue to receive financial aid until the end of the payment period. A student may not be granted consecutive SAP warning statuses.

SAP Warning status is assigned without an appeal or other action needed by the student. Students will be notified within 10 business days of being placed on SAP Warning status. Students on SAP Warning are encouraged to participate in academic advising.

Students placed on SAP Warning and still failing to meet SAP standards at the next evaluation point will be academically suspended and must appeal in order to remain in school. Students receiving financial aid will also be placed to Financial Aid Suspension and will not be eligible receive additional FSA funds unless they appeal and their appeal is approved.

Appeal Due to Mitigating Circumstances

A student may appeal academic suspension and, if receiving Financial Aid, the loss of financial aid eligibility if extenuating circumstances interfered with student’s ability to meet Satisfactory Academic Progress (SAP) standards.

The appeal letter addressed to SAP Committee must include an explanation of the circumstances that caused the student’s unsatisfactory progress, as well as what has changed in the student’s situation that would result in the improvement of progress. The student must be able to provide documentation to support mitigating circumstances.

Circumstances must meet one of the following criteria:

  • Prolonged illness, medical condition, or injury to student or an immediate family member
  • Death of an immediate family member
  • Other extenuating circumstances beyond the student’s control

Documentation may include but is not limited to:

  • Physician’s letters and hospital records
  • Death certificate or obituary
  • Court or police documents
  • Letters from third-party professionals on their letterhead

The appeal may not be based upon the lack of knowledge of SAP standards, the need for financial aid assistance or the lack of knowledge that the financial aid assistance or student’s F-1 status was in jeopardy.

Appeal Process

All Academic Suspension Appeals must be submitted by the fifth business day of a term immediately following the suspension:

To appeal the student must:

  1. Submit an appeal letter addressed to SAP Committee
  2. Attach official documentation of the mitigating circumstances that affected the student’s academic performance
  3. Continue to attend regularly scheduled classes while the appeal is under review

If an appeal is not submitted by the fifth business day of a term immediately following the suspension, the student will be academically dismissed and must request readmission through standard admission procedures in addition to submitting an appeal.

All appeals will be reviewed within five business days of the appeal submission. MCC will provide notice to the student concerning the result of the student’s appeal within three business days following the decision.

If the appeal is approved, the student will be placed on SAP Probation for one evaluation period. Students receiving financial aid will regain their financial aid eligibility for one payment period.

If the appeal is denied, the student will be no longer eligible to receive financial aid. (See Procedures for Reestablishing Satisfactory Academic Progress.)