Administrative Coordinator

Shirley Ryan Ability Lab in Chicago, IL is currently looking to hire for several Administrative Coordinator positions.  To learn more about their opportunities and how to apply, please see the description below:
Job Description

The Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department.
Principal Responsibilities
Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to ensure needs are met.
Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.
Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.
Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.
 Knowledge, Skills & Abilities Required
Minimum 1 year of college or other equivalent post high school experience.
Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.
Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.
Working Conditions
Normal office environment with little or no exposure to dust or extreme temperature.
 
Required Experience
Minimum 1 year of college or other equivalent post high school experience.
Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.
Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.
To apply, please complete an application using the link below and send an email to Denise Alexander at dalexander@mccollege.edu. Afterward, we will follow up with the employer regarding your pending application. 
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