Firm Overview

Do more than just build! At dbHMS, we are a collection of doers and thinkers. We combine our passion for engineering with our client’s vision to realize successful construction projects in our community and worldwide. Together with our clients, we are dedicated to leaving a legacy of stewardship and innovation through our impact on the built environment. Our staff of talented individuals and unique characters are united in their dedication to deliver high-performance, efficient, and sustainable buildings worldwide.

Our Marketing Studio team, in our Chicago office, is seeking a Marketing Assistant. Under the supervision of the Senior Marketing Coordinator, the person in this role will work closely with new and existing clients along with fellow dbHMS team members in understanding, executing, and tracking project proposals and qualification submissions. In addition, the person in this role will provide critical support to other members of the marketing team.

Our dynamic work environment provides the perfect opportunity to advance your career while developing and fine-tuning your skills along with offering a supportive office culture, diverse workforce, flexible work schedules, and regular social events. At dbHMS, you will find everything you need for an exciting, challenging, and rewarding career.

dbHMS is committed to a diverse workforce and to providing a safe, accessible workplace. Most duties will be performed in an office environment. dbHMS currently operates with both hybrid and remote-only work policies. While performing the duties of this job, the employee is regularly required to sit and the work typically requires the use hands to type and the ability to talk and hear. The typical week consists of five, eight-hour shifts.

dbHMS offers a competitive benefits package that includes:

• 401(k)
• 401(k) matching
• Insurance – Health, Dental, Vision and Life
• Paid Time Off
• Professional Trade Organization Due Re-Imbursement
• Waiting period may apply

Position Overview

The successful candidate will have experience with the mechanics of securing work in the A/E industry (i.e. RFQ/RFP process), will know current graphic layout software and have proficient writing and editing skills. The position requires the ability to communicate effectively and collaborate in an interdisciplinary environment. The candidate will be part of the Marketing Team in a fast-paced, deadline-driven atmosphere and must be able to work on multiple projects simultaneously.

This position is expected to be comfortable representing the company to external clients as well as other industry professionals, which is paramount in building and maintaining industry relationships.

Essential Job Functions

• Prepare, coordinate, and produce qualification packages and project proposals, which includes research, layout, editing, coordination among team members, and production of submissions
• Customize written and graphic components of qualification and proposal submissions based on win-strategy and client needs
• Upkeep firm collateral such as project profiles, resumes, project lists, and firm profiles
• Proofread and edit written information provided by team members for firm collateral
• Work collaboratively with the firm leadership and other members of our team to innovate the way in which the office pursues new projects
• Assist in creating presentation/lecture materials and competition pre-qualifications entries
• Maintain an organized database of all marketing resources
• Participate in creative projects with the marketing team
• Coordinate with managers to maintain marketing and business development materials including databases, schedules, client management documents, and other support materials
• Manage and update information in marketing databases
• Provide miscellaneous marketing administrative support
• Assist with other marketing pursuits, campaigns and awards as needs arise

Requirements

• Minimum Education: Bachelor’s degree in Marketing, Communications, Architecture, or other related field
• 1-3 years of experience in an Architecture, Engineering, or Design firm
• Skilled in InDesign, Illustrator, and Photoshop
• Proficiency in Microsoft Office programs

Additional Preferred Qualifications

• Creative writing skills
• Graphic design experience
• Social media management experience

Personal Qualities, Other Skills/Abilities

• Excellent verbal and written communication skills
• Thoughtful communicator and problem solver who is eager to observe, listen, learn, collaborate, and lead proposals for a variety of building projects
• Motivated self-starter and fast learner
• Flexibility and creativity in responding to clients and potential clients
• Strong organizational skills and attention to detail